ePlan System Description

The ePlan Automation System provides Assisted Living Facilities with a low cost, secure, and reliable approach to easily maintain Plans of Care and perform Resident Assessments. The different functional components that make up the ePlan System are described below.

User Supplied Components

To use the ePlan System, all you need is a PC with a high speed connection to the Internet. No other hardware is required. To get started you simply install the ePlan User Interface software on your existing desktop or laptop computer, and logon to your new facility database (that will be setup for you). 

Also note that since a user can access resident data from any location having an internet connection, they can securely and easily work from home or while traveling away from the facility.  This includes operation using a wireless Internet connection, although most users find that it is best to use a PC with a wired connection for normal editing operations.

Database Requirements

All data for the Resident Service Plan and Assessment is maintained in a remote database server provided as part of the ePlan System. This includes not only current Resident data, but historical data as well. This also includes data for individuals that are no longer residents. Resident data can be accessed form any internet connected PC using the secure login credentials provided.

System Backup

All Resident data in the remote database server is backed up at the end of each business day. In addition, the database servers are designed with redundant components that significantly reduce the posibility that a single failure will shut down the system for more than a few hours. And finally, each facility is encouraged to maintain printed copies of all current Service Plans locally as an additional precaution.

System Security

The ePlan system uses multi-tiered security measures to restrict access to resident data. Access levels are determined by the type of credentials that a user has been assigned by the parent organization for the facilities. For example, an Aide at a facility would have read-only access, while a nurse or administrator would be able to update resident data.

Access is also restricted by facility. Only corporate level users would be able to view resident data for multiple facilities. Also, changes to options affecting all corporate facilities will be restricted to users with corporate level credentials. And finally, data encryption techniques are used to protect data sent to and from the remote database server over the internet.